Ravenstonedale Kirkby Stephen Cumbria

Ravenstonedale Parish Council. Policy on Freedom of Information

On 1st January 2005 the Freedom of Information Act 2000 came fully into force. Under the Act citizens have greater rights to request information from all public bodies about how they make decisions and arrive at policies. In compliance with the Act, Ravenstonedale Parish Council has prepared a publication scheme in which the following information will be made available to members of the public on request.

1. Council Internal Practice and Procedure

Minutes of council, committee and sub-committee meetings – limited to the last two years.
Procedural Standing Orders
Council’s Annual Report to Parish Meeting

2. Code of Conduct

Members Declaration of Acceptance of Office
Members Register of Interests

3. Employment Practice and Procedure

Terms and Conditions of Employment
Job Descriptions
Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998.

4. Planning Documents

Responses to planning applications.
Parish Plan
Exclusions – copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps, all of which are available from the local planning and/or highway Council respectively.

5. Audit and Accounts

Annual return form – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts - limited to the last financial year
Precept request - limited to the last financial year
VAT records - limited to the last financial year
Financial Standing Orders and Regulations
Assets Register – including commons/village greens owned by the council including management schemes for commons as well as village halls, community centers and recreation grounds.
Risk Assessments

Exclusions

All commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.

If you would like to receive information on any of the foregoing topics, contact the Clerk to the Parish Council, Chris Elphick, on 015396 20605 or e-mail chriselphick@al.com